Terms & Conditions

Tentative Bookings – A booking will be held without obligation for a period of ten working days.
Once this period has lapsed, we will endeavor to contact you before the booking is released.

Confirmation & Deposit – A booking is deemed to be confirmed when the booking confirmation form along with a $200 deposit has been received.

Bond – A bond of $500 will be required for any 21St birthday or sporting function held at the Yarra Valley Country Club. The bond will be required 3 days prior to the function and will cover any damages stipulated under the “Damages” section. The bond will be refunded within 7 days after the function providing no damages are sustained to the Yarra Valley Country Club.

Security – All 21st birthdays and sporting functions are required to have security present which will be provided by the Yarra Valley Country Club. These charges will be added to the cost of your function. Guest lists must be provided for all 21st functions held to maximise security.
If management of the Club believes it necessary to employ security for the purpose of maintaining any function, the functions coordinator will discuss this with you and the cost will be invoiced on conclusion of the function.

Function Details – Menu, beverage selections, dietary requirements, starting and finishing times, room setup, entertainment, decorations and audio-visual arrangements are required to be finalised strictly seven days prior to your event.

Cancellation – If a function has to be cancelled, written notification is required and the following terms will apply:-
More than 60 days notice – deposit refunded in full
30 – 60 days notice – 50% of deposit refunded
30 days or less – Forfeiture of deposit

BYO Policy – All catering services including beverages are provided by the Yarra Valley Country Club. No food or beverage is permitted to be brought onto or removed from the premises, with the exception of a Birthday, Christening, Wedding or anniversary cake.

Payment – Full payment is required prior to or at the conclusion of the function. Cash, cheque (made payable to the Yarra Valley Country Club) and all major cards are accepted.

Final Numbers – Final numbers are required 5 clear working days prior to the date of your function. This number forms the basis for ordering and invoicing. Should the numbers increase after advising final numbers, please notify the functions coordinator as soon as possible.

Room Hire – Our function rooms are hired for a 5 hour duration and run no later than 12:30am. Commencement and conclusion of the functions specified times will be agreed to by you, the client. The Yarra Valley Country Club allows an additional half hour for guests to vacate the premises.

Decorations – No signage or display material is permitted to be fixed (nailed, screwed or stapled) to any surface in the function room.

Bands/Entertainment - Our function co-coordinators will gladly assist you with your entertainment requirements and suggest suitable entrainment. Alternatively, you may organise your own entertainment. The Musician’s Award stipulates that band members performing for four hours or more must receive a main meal and soft drinks. A charge to the client of $30.00 per band member will apply under these circumstances.

Damages –The organiser is financially responsible for any damage or loss sustained to property of the Yarra Valley Country Club prior to, during or after a function by the organiser, organiser’s guests, invitees or any outside contractors engaged by the client.

Responsible Service of Alcohol – The management of the Yarra Valley Country Club enforces the liquor licensing laws, including the Responsible Service of Alcohol. Clients must ensure that their quests comply with all liquor licensing laws, including the avoidance of drunkenness or inappropriate behavior, and especially preventing the consumption of alcohol by persons under the age of 18 years. Management reserves the right to exclude persons, without liability, from a function.

Injury & Other Damage to Persons – You are also responsible for any loss, damage or injury caused by any person when acting under your direction, order or control within Yarra Valley Country Club or its environs in connection with any performance during the Event or whilst arranging an Event.

Prices – All prices are current, inclusive of GST and subject to change without notice.